move the world
All processing done on clients who need Read and Write
Executable code runs on server, processes client request.
Simple Mail Transfer Protocol
messages if one connection between servers fail
are organized by Organization level, Site Level, and Server Level.
uses Windows NT domain security model. All users are validated by a computer
running Windows NT Server.
Exchange has core components and
Directory Service – maintains information on all objects created
(users, DL’s, etc)
Message Transfer Agent – provides routing functions, expands DL’s
Information Store – private and public (PRIV.EDB, PUB.EDB), public
System Attendant – service and link monitoring, creation of e-mail
addresses, routing tables, other support functions.
Internet Mail Service – use with Exchange and SMTP system
Internet News Service – replicate USENET newsgroups to Exchange public
Outlook Web Access –clients can access e-mail, address book etc using
Microsoft Mail Connector –communication between Microsoft Mail 3.x
system and Exchange
Directory synchronization – synchronize directories beween Exchange and
Microsoft mail system using Microsoft Mail 3.x DirSync protocol.
Connector for Lotus cc:Mail – for message transfer and directory
synchronization between Exchange server and Lotus cc:Mail postoffice
Connector for Lotus Notes – for message transfer and directory
synchronization between Exchange server and Lotus Notes Domino server.
message store - required Exchange enterprise edition, not standard
enhancements – can back up to 25 GB per hour
Server support – now supports MS Cluster Server 1.0, need Enterprise Edition
use Offline Address Book to download only items that are new or have changed
the last download (good for remote users who don’t need consume bandwidth)
support for IMAP4 so clients can
send and receive e-mail
support for LDAP 3, so clients can
manipulate many directory objects
support for Secure Socket Layer
encryption (SSL) and Simple Authentication
Security layer (SASL) to
authenticate SMTP client log on.
support for MHTML or MIME E-mail
Encapsulation of Aggregate Documents
so clients can embed HTML pages
directly into an e-mail message
Exchange Server Management
Program on Exchange Server
run on any Windows NT computer and can administer any server in any Site as long
as you establish a RPC connection to that site.
program installed in \EXCHSRVR\BIN directory on the Exchange Server (you can
specify alternate location). Shortcut to this program is put in a Program Group.
Note: Administrator program
automatically installed if you choose Typical or Custom Installation, but
NOT WITH MINIMUM INSTALLATION option. Install this program on multiple computers
for FAULT TOLERANCE.
Be familiar with the Views in
Organization is the root of the
Address Book Views (sort
recipients by attributes)
Folders (public folder hierarchy)
Global Address List (all
recipients in organization)
Site (contains Configuration
containers, Servers in a Site, Recipients containers)
Configuration (objects for
Servers (configure server-level
program shows 2 views: Container pane on left and Contents pane on the right.
created are either Containers or objects (container is like directory and object
is like a file)
Permission and Contexts:
Permissions are rights granted to
a user or group to access an object in the organization
Context is a boundary of
permissions, there are 3 context levels:
Site ..permissions apply to public
folder, Address book views, etc.
Permissions don’t flow between
there are 10 different rights that
can be assigned to a user or group
Add Child – can create objects
Modify user attribute – e.g. can
modify members of a DL
Modify Admin attributes – e.g.
can modify display name for a user
Send As – can send messages with
the sender’s return address
Log on Right – give access to
the directory; services need this right
Replication – replicate
directory information with other servers
Modify Permissions – e.g. modify
access permission on existing mailbox
Mailbox Owner – read and delete
messages in a mailbox
there are 7 different default
roles or predefined sets of rights
Admin – has all rights except
Modify permission, replication, mailbox owner, and Send As
Permissions Admin – all rights
except Replication, mailbox owner, and Send As
Service Account Admin – has all
View Only Admin – Only has Log
User – only has modify user
attribute, mailbox owner and send as Rights
Send As Role – has send as Right
Search – can search
Exchange Administrator tools:
is integrated with NT, so we can user NT Server tools to administer Exchange!
Control panel Services – check
status of Exchange services
Event Viewer – most components
write diagnostic information to Windows
NT Event Log (application log).
Server manager – use to manage
services on local and remote servers
Performance Monitor – use
special counters to track statistical data
Task manager – use to monitor
programs and processes running on your computer
Note: the names in Task manager
for your Exchange services are different than the Control panel Services:
Remember the following…
Registry Editor – to modify
server-specific settings like protocol binding order
User manger for domains – allows
connectivity to the Administrator program to create a mailbox in Exchange and a
Windows NT account for a user simultaneously.
Custom Recipients – points to
foreign address like Internet recipient with SMTP address
Distribution Lists – can contain
multiple DL’s as recipients
Agents – similar to mailbox, but
contains an active process that reads and acts on messages. Example: Microsoft
Schedule+ Free/Busy agent which communicates with Schedule+ Free/Busy
All recipient objects must be placed inside a "Recipients" container!
to create a mailbox:
use Exchange Administrator Program
use Windows NT User Manager for
use the Administrator Extract and
use the Migration Wizard to
migrate users from existing mail systems, like Microsoft Mail for PC Networks,
Lotus cc:Mail, and Lotus Notes (if you use SP1 with Exchange 5.5)
permissions with Exchange Administrator:
default is to show "permissions" tab on container objects only. You
have to modify this setting in Exchange Administrator by:
Tools, then Options, then permissions Tab, then check "SHOW PERMISSIONS
PAGE FOR ALL OBJECTS" and also check "DISPLAY RIGHTS FOR ROLES ON
Configuring E-Mail Addresses
Every recipient has an
"E-Mail Addresses" tab to create their e-mail address
If you change a user’s ALIAS
name, the e-mail address is not updated!
E-mail addresses are called PROXY
To globally change an address for
all FUTURE recipients created, use the Site Addressing Object in the
Configuration Container and select Site Addressing
Use "Delivery Options"
page to specify who has "Send on Behalf of permissions" (also do this
directly in Client program)
Use "Delivery Options"
to specify alternate recipient to receive your incoming mail
Use "Protocols" tab to
enable or disable all protocols, except LDAP, on a per-user basis.
Use "Limits" tab to
configure Deleted Item retention time for message storage, also configure server
to keep deleted messages until the IS has been backed up here.
Use "Advanced" tab to
set trust levels, home servers, and outlook web access server name.
Configuring Distribution Lists
for the Exam:
You need to specify an
"expansion server" to expand the members of a DL
Default is "any server in a
site" can do this, but pick a high-processor machine for large DL’s
Always specify an owner who can
modify members – they don’t need administrative rights
Configure the "Advanced"
tab to send notification reports and hide from the address book
Additional Recipient Information
on the Exam
Moving mailboxes within a Site
the "move mailbox" option on the Tools menu to move to a different
method: "Rehome" a mailbox on the "Advanced"
option of the mailbox object
Moving mailboxes BETWEEN Sites
do this in Administrator!!!. Steps are:
Download all private folders in IS
to a local .PST file
Create new mailbox in new site,
then DELETE THE OLD MAILBOX!
Log on to new server, and copy
.PST file from the old IS to new server
Cleaning a Mailbox
not delete the mailbox, only deletes messages in a mailbox!
Address Book Views
To organize recipients into "logical groupings"
displayed in the Outlook Address
users can move between address
book view containers dynamically
address book view containers are
must specify DIRECTORY and DISPLAY
NAME and ATTRIBUTES
|Information Store Site Configuration |
|MTA Site Configuration |
Retry values: |
Timeout values |
|Site Addressing Values |
Calculation Schedule |
|Server Configuration objects (Server Container on Left Side) |
Defining Server location
Configuring services to monitor with Server Monitors
Installing Locales for displays in foreign languages
Changing database paths to common files
Configuring Information Store maintenance Schedule
Enabling circular logging
Making adjustments for Directory Service and IS inconsistencies
Specifying item retention time limits
Set storage limits for all mailboxes residing on a server
Selecting a home server for public folders
Viewing logged on information for current users
Viewing mailbox information and usage statistics
Configure server to use site defaults
Configuring IMAP4, LDAP, NNTP, POP3
HTTP not configured here, only configured at SITE or USER LEVEL!!
Configure Authentication option and Anonymous Access
Determine MIME types used
Specify item retention time period and storage limits
Set age limits for messages in a public folder – can set for all public
folders in Public Information Store or a REPLICA of a public folder in Public
Configure Public folder replication – 4 tabs involved here:
Instances – configure servers which hold a replica
Replication Schedule – configure default replication schedule for all
Folder Replication Status – current synchronization status of all
Server Replication Status – current replication status based on server
By default, servers within a site are updated every 5 minutes.
Can manually force an update on General Tab, click "Update Now"
(need more than one server in the site for this)
Use Knowledge Consistency Checker to discover new sites and servers added
to your organization (by default, it checks every 3 hours). Click "Check
Now" on General tab.
override the default MTA name and/or password
specify message size limits
configure your Distribution List expansion
configure "least-cost" routing between sites
view and/or manage your message queues (very important)
define how long message tracking logs will be kept on General tab
logs are kept in \EXCHSRVR\TRACKING.LOG folder
PUBLIC FOLDER REVIEW
Created Two Ways:
Exchange Administrator: Use
Directory Import option (cant create public folders directly!)
Components of public folders:
Public Folder Hierarchy: the
"tree-like" structure shown in Administrator that is replicated to all
Public Information Store in an Organization (it’s "constant" between
Public Folder contents: a series
of Message Headers, message bodies, and attachments contained within a public
folder hierarchy. CONTENTS CAN BE DIFFERENT BETWEEN SERVERS!
Rules for public folders:
Monitoring and Maintaining
|UTILITIES Used to maintain Exchange Servers |
Sites – go to Site Connector, Sites Tab, click "REQUEST NOW"
Monitor in NT – provides real-time monitoring of Exchange servers,
objects include: |
MIGRATING TO EXCHANGE AND
CLIENT ISSUES REVIEW
|Types of migration |
– move groups of users in PHASES SPREAD OUT OVER MANY DAYS |
|Migration Process – using the Migration Wizard |
migration – DON’T CONFUSE WITH MULTI-PHASE MIGRATION!!! |
KNOW THE MIGRATION FILES FOR EXAM! |
|Client Issues |
|Installing the Clients |
|Creating Profiles for clients |
|Creating Profiles for Roving Users |
|Configuring the Outlook client |
|RPC Transport Issues on the Client |
|Client connection Order depends on operating system!!! |
|Use the ODK or Outlook 98 Deployment Kit to create custom